Hise Museum FAQ

How do I donate items to the Ella Elizabeth Hise Museum of Regional Art?

Does the Museum buy items for its permanent collection?

  • The Museum does not have an acquisitions budget to purchase items for the permanent collection.  All acquisitions are donations to the museum.  We cannot help the donor sell donated items.

May I drop off or mail my donations?

  • We do not allow for unsolicited drop-offs at our information desk.  We cannot accept walk-in donations without prior consultation as necessary.  Please refer to following information regarding how donations are accepted.

What kind of information do I need to provide about the item I wish to donate?

How are the potential donations reviewed?  What are the criteria for potential donations?

  • Two- and three-dimensional pieces are acceptable, given consideration of space and feasibility.  Fine and applied arts are acceptable.  Donors submit an image of the artwork (digital preferred) and Hise Artifact Submission Form.  Pieces will only be considered on an individual basis.  Selection criteria are detailed in the Selection Process and Criteria link.

How long does the donation review process take?

  • The Hise Museum Operations and Collections Committee, which oversees donations, will charge the chief curator to respond to the donor within 4-8 weeks after initial donor contact.  A full review and possible scheduled appointment may take up to 3 months as needed for full consideration and input.

What happens if my donation is accepted?  What happens if my donation is not accepted?

  • If the artifact is accepted into the permanent collection, you will receive communication to set up an appointment for you to bring the item to the Hise Museum where we will take possession of the item(s) and obtain some additional information, including history, stories, attributes, contact information, identification of donor, press release information, etc. for our records.  A Deed of Gift will be provided so that the gift can be legally transferred.

Will the Museum or SICF Foundation offer appraisals for my donation’s monetary value?

  • The Hise Museum cannot provide appraisals for donations regarding monetary value.  The Internal Revenue Service (IRS) deems this a conflict of interest, as museums and libraries are “interested parties” and their primary purpose is to acquire and safeguard materials for the public’s educational benefit.  Monetary appraisals prepared by such not-for-profit institutions are subject to disqualification by the IRA.  Professional appraisers engaged by the donor will perform such service for a fee.  For assistance, contact organizations like American Society of Appraisers and Appraisers Association of America.

Can I take a tax deduction for my donation?

  • The Southeastern Illinois College Foundation is a 501(c)(3) organization, and the College is recognized as a tax exempt charitable organization itself.  The fair market value of your donated artifact is generally tax deductible.  To take advantage of your deduction, consult your tax advisor, attorney, or IRS, chiefly Publication No. 526, “Charitable Contributions” and Publication 561, “Determining the Value of Donated Property.”

What if I change my mind and want to have my items returned?

  • The Hise Museum cannot legally return items to a donor once accessioned, especially due to tax implications with the Internal Revenue Service (IRS).

Can artifacts be removed from permanent display in the Hise Museum?

  • The Hise Museum OCC may remove artifacts for extreme circumstance via a process called deaccessioning, which typically stems from artifacts that are damaged and beyond repair, have a condition that puts other collections or staff or public at physical risk, or are duplication of other items in the collection.  This process is very rare, and will be undertaken only for exceptional reasons.